Transforming smiles,
changing lives.
Administrative Assistant
Role expectations
- Independently manage the administrative activities for the site as Site Admin
- Act as the point of contact among executives, managers, employees, and other external partners
- Coordinate with cross team, cross site and cross geo leaders and teams
- Manage various internal and external stakeholders
- Format information for internal and external communication – memos, emails, presentations, reports
- Manage executives’ calendars and set up meetings
- Manage Infrastructure and HW procurements, creation of purchase requests and ensure to follow-up with the approvers to get a timely approval, track delivery, manage inventory
- Ability to read the contracts and submit them through CLM approvals
- Onboarding of the vendors along with privacy, security, and audit team reviews
- Arrange corporate events to take place outside of the workplace
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Make travel arrangements for international/domestic
Prepare expenses and generate monthly newsletter
Oversees the performance of site office staff
Act as an office manager by keeping up with office supply inventory
What we're looking for
- 8+ years of work experience as admin assistant role.
- Experience in managing and coordinating site administrative activities independently
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A 'can do' attitude, high energy, and creativity are required along with organizational skills and ability to handle multiple tasks.
• Excellent stakeholder management - Strong interpersonal, oral, written, and visual communication skills, with ability to present findings concisely and effectively.
- Strong Decision making and Problem-solving skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Experience working with external Vendors
- Experience of Procurement and Inventory management
- Excellent in MS Office and other productivity tools
- Uphold a strict confidentiality
- Bachelor’s degree preferred
À propos de Align Technology
At Align, every smile matters. We’re committed to helping you thrive by supporting the health, growth, and well-being of our team members through a variety of tools and programs. While specific offerings may vary by location and role, Align employees can typically expect:
- Health and well-being programs to keep you thriving in both body and mind.
- Employee-exclusive discounts on Invisalign products.
- Learning opportunities through online learning resources and support for your individual development plans.
- Inclusive, global workplace that fosters collaboration, recognition and belonging.
Discover Align:
We are a global community of game-changers and smart team players, united by our belief in the power of a smile. Our dynamic team of exceptional employees is dedicated to transforming the industry and creating extraordinary outcomes every day.
As part of our commitment to innovation, Align Technology includes exocad and Cubicure, companies that enhance our offerings and extend our impact to industry transformation.
Eager to learn how we embrace our global differences and nurture employee well-being?
Explore Align's culture here!
Review our Applicant Privacy Policy for additional information.
Equal Opportunity Statement:
Align Technology is an equal opportunity employer. We are committed to providing equal employment opportunities in all our practices, without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, disability, sexual orientation, gender identity or expression, or any other legally protected category. Applicants must be legally authorized to work in the country for which they are applying, and employment eligibility will be verified as a condition of hire.
Notre processus d'embauche
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